Privacy Policy.

Younity Privacy Policy.

INTRODUCTION.

Younity Ltd (“the Company”, “We”, “Us”, “Our”) complies with the New Zealand Privacy Act 2020 (“the Act”) when dealing with personal information. ‘Personal Information’ is information about an identifiable individual (a natural person).

This policy sets out how we will collect, use, disclose and protect your personal information when conducting permanent and contract recruitment services and other similar professional services.

This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.

CONSENT.

By providing your personal information to us, including by applying for employment, accessing our services, visiting our website or engaging with Younity social media, you acknowledge that you have read and understood this Privacy Policy and that you agree to its terms. In particular, you give your consent to the processing of your personal information in this Privacy Policy.

CHANGES TO THIS POLICY.

We may change this policy from time to time by uploading a revised policy on to the website. The change will apply from the date that we upload the revised policy. If you do not agree to any change we make, you should immediately stop using our services and our website.

WHY DO WE COLLECT YOUR PERSONAL INFORMATION?

We collect, use and disclose your personal information to provide you with permanent and contract recruitment services and other similar professional services, to market our functions and to meet our legal obligations.

WHO DO WE COLLECT YOUR PERSONAL INFORMATION FROM?

We collect personal information about you from:

• You, when you provide that personal information to us, including via our website and any related service or software, through any registration or application process you undertake through us including any forms you fill out (including application forms, subscription to newsletters, blogs or job alerts), your CV or resume submitted to us, through applications to us via job boards (e.g. Seek) or via LinkedIn or similar social media platform, through any other correspondence or contact with us (e.g. telephone call, text message, email, LinkedIn ‘InMails’, telephone calls, face to face meetings and interviews etc.)
• Organisations, third parties or individuals, where your permission has been given, to obtain information as part of a pre-vetting or probity checking service. This information can include verbal and written references and statements of service and information from agencies or third parties that assist us with the pre-employment vetting and probity checking processes which may include, but is not limited to, criminal history and credit checks, qualification checks, testing including skills, psychometric or cognitive testing.
• Other sources where the information on you is in the public domain or where you have authorised us to do so.

Where possible, we will collect personal information from you directly. We only collect your personal information where it is reasonably necessary for providing our services to you.

If we collect your personal information we will take reasonable steps to ensure that you are made aware of the details of the collection, including the purposes for which the information was collected, the organisations (if any) to which the information will be disclosed, and notify you that this Privacy Policy contains details on how you may access or correct your information or raise any complaints.

Please note that we will not always be able to disclose information obtained from a reference check as it may have been supplied in confidence by the individual supplying the reference. We only take references from people that you selected as a referee and provided the contact details to us.

WHAT TYPES OF PERSONAL INFORMATION DO WE USUALLY COLLECT?

We may collect personal information such as:

• Identifying information such as your name, date of birth, citizenship or residency and appearance;
• Your contact details such as your email address, postal address and mobile phone number;
• Your billing details (if you are paying us) such as bank account or credit card details, including number, expiry date, cardholder name and billing address;
• Your billing details (if we are paying you) such as bank account details, including number, branch, SWIFT code, account holder, and New Zealand Inland Revenue number
• Information about your work history, such as your occupation, employment history and/or details, credit history, education and qualifications, personal and professional skills and attributes, testimonials and feedback, including your curriculum vitae and other documents that may contain further personal information.
• Passport, Driving Licence or other photographic or non-photographic ID
• Information for reference checks (nominated by you) which may contain further personal information
• Credit checks, NZ work right/visa checks, passport checks, AML checks and criminal history checks;
• Information from assessments required by a potential employer (such as psychometric tests and qualification/education/work history checks);
• Information about your preferences, such as how you would prefer to be contacted; and
• Website user data, collected when you visit our website. Website user data may include your IP address, cookies, device information, unique device identifiers, operating system and version and mobile network information.

HOW WE WILL USE YOUR PERSONAL INFORMATION?

The personal information that you provide or we collect on you will be available to and be used by our employees to conduct our business services, which includes, but is not limited to:

• Verifying your identity;
• Conducting permanent or contract recruitment services, or other similar professional services on behalf our clients;
• Marketing our services or products to you or assist you with job applications that you have made and matching you with job opportunities with our clients that meet your requirements;
• Identifying what jobs you are interested in;
• Carrying out reference and relevant probity checks;
• Assessing your suitability for employment;
• Sending you email communications, including our newsletter;
• Sending your details to prospective employers (e.g. CV, reference checks etc) with your permission for specific job applications;
• Personalising and improving your experience on our website or with services we provide;
• Communicating with you in relation to any matter relevant to our business, or website, and the services and products we provide;
• Monitoring web or online application usage;
• Keeping our records up to date;
• Responding to any communications from you, including handling a complaint;
• Conducting research or statistical analysis (on an anonymised basis);
• Protecting and/or enforcing our legal rights and interests, including defending any claim; and
• Using the information for any other purpose authorised by you or the Act.

Where we communicate with you to market our services or for other marketing purposes, we will comply with the Unsolicited Electronic Messages Act 2007. This means that we will provide you with instructions for unsubscribing from such messages if you choose.

HOW WILL WE DISCLOSE YOUR PERSONAL INFORMATION?

We may disclose your information to:

• Our employees; they have access to your personal information in order to carry out their jobs conducting permanent and contracting recruitment services or other similar professional services.
• Any business that supports our services and products, including any person that hosts or maintains any underlying IT system(s), software product(s) we use or data centre(s) that we use to provide the Website, underlying IT systems or software products or other services and products we use.
• A credit reference agency, government agency or other nominated organisations for the purpose of credit checking you, conducting criminal history checks, conducting AML checks, conducting overseas credit and criminal checks when required or checks to ascertain your ability to work in New Zealand.
• Third party suppliers we may use to you ensure you are compliant with health and safety legislation.
• Other third parties:
  • for anonymised statistical information
  • if the action is necessary to enforce this Privacy Policy or any relevant contract or terms and conditions,
  • to comply with a judicial proceeding, court order or legal process, or
  • to protect the rights, property or personal safety of us or our agents, personnel and subcontractors, or others.
• Any person who can require us to supply your personal information (e.g. a regulatory authority or government department).
• Any other person authorised by the Act or another law (e.g. a law enforcement agency).
• Any other person authorised by you (including clients, referees etc.).
• A business that supports our services and products including underlying IT systems, software products and data centres may be located outside of New Zealand. This may mean your personal information is held and processed outside of New Zealand.

Where information is transferred outside New Zealand, it will not be transferred without your permission unless we believe on reasonable grounds that the organisation is subject to privacy laws that provide a comparable safeguard to those in New Zealand or the organisation is required to protect the personal information in a way that overall provides comparable safeguards to those in New Zealand privacy law.

You authorise us to disclose any information about you to law enforcement or government officials as we, in our sole discretion, believe is necessary or appropriate.

PROTECTING YOUR PERSONAL INFORMATION.

All information collected from you is stored on a secure database and we will take reasonable steps to keep your information safe from loss, unauthorised activity or misuse at all times. The database is password protected and can only be accessed by authorised employees. Our employees are subject to confidentiality agreements as part of their employment contract.

HOW LONG WILL WE KEEP YOUR PERSONAL INFORMATION?

We will retain your personal information for as long as it is needed for the purpose for which it was collected (or any other purpose you have consented to) or for so long as we required by law to retain it. We may retain your curriculum vitae and other application documents on file beyond your initial application for future roles, should you wish for these documents to be deleted, please contact us at the details below.

ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION.

Subject to certain grounds for refusal under the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.

In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.

If you want to exercise either of the above rights, email us at admin@younity.co.nz. Your email should provide evidence of who you are and set out the details of your request. (e.g. the personal information, or the correction, that you are requesting)

We may charge you a reasonable cost of providing to you, copies of your personal information or for correcting that information.

COMPLAINTS.

We respect your privacy and we take all complaints and concerns regarding privacy very seriously.

If you have any questions about privacy related issues or wish to complain about the handling of your personal information by us, please contact our Privacy Officer at admin@younity.co.nz

We may ask you to lodge your complaint in writing. Any complaint will be investigated by the Privacy Officer using our internal processes, under which we will access your complaint and respond to you within a reasonable time. If you are not satisfied with the outcome of our investigation, you may wish to contact the Office of the Privacy Commissioner at www.privacy.org.nz

INTERNET USE.

While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.

THIRD PARTY SITES AND SERVICES.

Our website may contain links or references to third-party websites, products and services. If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We recommend that you review that sites privacy policy before you provide personal information. We accept no responsibility or liability for any third party’s practices or policies or your provision of personal information to them.

COOKIES.

We use Cookies (an alphanumeric identifier that we transfer to your computer’s hard drive so that we can recognise your browser) to monitor your use of our website. You may disable Cookies by changing the settings on your browser, although this may mean that you may not be able to use all of the features of our website.